Donna: I use a bullet journal too. It allows me to combine project work with daily living because, let's face it, projects get in the way of daily living and daily living gets in the way of projects.
I used a lined journal and number the pages myself because a) it is less expensive and b) I started with a notebook dd had used part of and it turned out to work for me so I keep buying more.
https://www.amazon.com/BLUELINE-Notepro ... ne+noteProI have the traditional detailed index and future log, then a monthly double page spread, then weekly double page spreads. The monthly and weekly include my goals for the month/week (always unreachable.)
Then, starting from the back, I have the bill due dates for each month, list of theatre/concert ideas, quotations I like, book/video list to read/watch.
Then I set up sections for my projects. In this journal, they start on page 145 and I have a section for each refugee family and the residents' association. Notes on each of those projects go there, and if/when I run out of pages, I start using the pages before page 145. The detailed index and 'threading' keep track of the pages for me.
The journal is finished when the journal runs out of pages. My last one ran from November to end of October which was really useful since it takes a while to move into a new journal and doing so over Christmas would be insanely difficult. My original ran from July to end October (remember it was an old journal of dd's with the used pages ripped out.) Now that I've done the transfer of data 2x, both times for November 1, I might just always start new journals then because it works for me.
The steps for the big projects are put down as goals. I like the idea of mind-mapping/webbing. I do that usually on scraps of paper and transfer anything useful into the journal (or paste it in.)
For preaching, I mostly use other notebooks for my notes. I carry a tiny moleskin notebook in my purse for whatever notes need to be jotted down. That way, if I'm out and have an idea, it gets captured. It can be copied into my bujo, or if it is a sermon spark, transferred into the sermon doc on my computer.
My SHE card system is on Google Calendar. I don't use that for planning at all.
I've moved more and more of my work to dropbox so if I need access while I'm out, I can pull it up on my phone. For instance, all my preaching files are there so if I forgot my service, I could read it from my phone in a pinch. That's useful for other files as well (refugee or RA.)
My business job activities get written out in the bujo under weekly/monthly goals. I've been doing them for 20 years so they are pretty well ingrained. I do have a notebook for my year-end task notes.
Taxes are another project - everything just gets tossed into a file all year long and it is sorted and entered into the tax software when it is time to do my taxes.
March to May is my rough time of year since I have personal taxes and corporate year end projects plus my regular life.