Re: Monday Management
Posted: Mon Sep 10, 2012 11:17 pm
I'm assuming all of you have the correct emails as part of your user profile. That's why the email I sent last week, using the mass email function of the SHE forums worked fine and none bounced back.
Today, though, the forums were down so I had to use our spreadsheet list of registered users which hasn't been updated for at least 10 months. So anyone who joined in the last 10 months probably didn't get an email and anyone who changed their email since joining the boards, also didn't get an email.
This list is kept off of GoDaddy so doesn't get updated when your user profiles are updated. And when I reviewed the list 2 weeks ago, I realized there were 30 names on it of people who are no longer registered here, and 60 names of people here who are not on the list at all. At some point I have to go through the list and check each email address against the user profiles. Updating the list was on my to-do list and I actually got the 30 people off the list who didn't belong but didn't added all the new people or double check email addresses (that's more time intensive)
MamaP, the email to you did bounce back to me, but I had an alternate email so resent a copy of the email to the account that Indiana received in November last year. Don't know if that was the same as the email in your user profile.
Getting the backup list up to date is a new priority (along with another higher priority task that is also labour intensive but will help with privacy on the boards.) Unfortunately, with my 'up' time at a premium, and my knowledge of how the boards run so limited, things aren't getting done as quickly I'd like. Once I learn how to do the higher priority item, I'll train the moderators on how to do it and we can finish the job off as a team, each taking 1/4 of the work. The email list remains in my hands for now, simply because I have a ton of paper notes to work from (I work better from paper.) So that work can't be shared and will just have to get done as I get time.
Hopefully we won't have any more surprises like today. At least until we get more things backed up.
Today, though, the forums were down so I had to use our spreadsheet list of registered users which hasn't been updated for at least 10 months. So anyone who joined in the last 10 months probably didn't get an email and anyone who changed their email since joining the boards, also didn't get an email.
This list is kept off of GoDaddy so doesn't get updated when your user profiles are updated. And when I reviewed the list 2 weeks ago, I realized there were 30 names on it of people who are no longer registered here, and 60 names of people here who are not on the list at all. At some point I have to go through the list and check each email address against the user profiles. Updating the list was on my to-do list and I actually got the 30 people off the list who didn't belong but didn't added all the new people or double check email addresses (that's more time intensive)
MamaP, the email to you did bounce back to me, but I had an alternate email so resent a copy of the email to the account that Indiana received in November last year. Don't know if that was the same as the email in your user profile.
Getting the backup list up to date is a new priority (along with another higher priority task that is also labour intensive but will help with privacy on the boards.) Unfortunately, with my 'up' time at a premium, and my knowledge of how the boards run so limited, things aren't getting done as quickly I'd like. Once I learn how to do the higher priority item, I'll train the moderators on how to do it and we can finish the job off as a team, each taking 1/4 of the work. The email list remains in my hands for now, simply because I have a ton of paper notes to work from (I work better from paper.) So that work can't be shared and will just have to get done as I get time.
Hopefully we won't have any more surprises like today. At least until we get more things backed up.